In order to create an electronic health record (EHR), medical care providers must take the information from the notes the provider takes during patient interactions and make sure those details are placed in a digital file. While many doctors, dentists, and others in the medical field will rely on their in-house team to create these EHRs for every patient, many trust an outside medical transcription service for help. If you are struggling to determine if you need one of these service providers for help, here are a few signs that should signal you to reach out for third-party assistance. 

1. Your in-house team struggles to meet patient demands 

The first sign that you may need help with transcription is if your team struggles to tend to the needs of patients because of the sheer volume of digital record-making that is required. According to the United States Bureau of Labor Statistics, there were more than 52,000 medical transcriptionists in the country as of 2020. This means there are many skilled professionals out there who can help lighten the workload for your in-house staff and ensure records are adequately transcribed. 

2. You have issues with keeping digital equipment up to date 

Transcribing in-house requires the investment in certain types of software and electronic equipment. For example, if physicians take voice notes during patient appointments, those notes have to be translated from voice files into text files, which can require good speech-recognition software. When you entrust EHR recordings to a medical transcription company, you no longer have to worry if you have the right equipment or how often it is updated. The company that handles the transcription will be responsible for using the most up-to-date technology to create accurate records. 

3. You struggle to stay on top of billing claims 

Insurance and billing claims are imperative in any medical practice because this is how the business gets paid for the services provided to patients. If your team has a hard time submitting timely claims or performing follow-ups when claims are denied due to transcription errors, this can be a sign that you need medical transcription services. Because these companies focus solely on transcription, you have someone tending to the process even when your team is overwhelmed with other tasks in a typical workday. As a result, you may see the claims process go much more smoothly, and payments from claims go through much more seamlessly. 

Reach out to a company like Mercedes Transcription Inc. to learn more.